AYOT ST LAWRENCE ART SHOW TERMS & CONDITIONS (2022 edition)
These Terms and Conditions apply as between The Ayot St Lawrence Festival (a charity registered with the Charity Commission under number 1062882), which runs the Art Show, and the Artists who submit artwork to be displayed for sale at the 2022 Art Show.
In these Terms and Conditions ‘Art’ means Framed Art and Unframed Art.
Entering Framed Art (including art stretched on canvas)
‘Framed Art’ means original, framed paintings to be hung on display. The Framed Art should be strictly handmade, so no digital runs of images will be allowed. However, “original prints” on which the artist has worked on the printing element themselves or has directly supervised the process are permitted. Please note that art on canvas which is stretched over a frame must be entered as Framed Art. An entry fee and commission are payable on items displayed for sale – see below.
- Artists may submit Framed Art pieces up to (i) the number and (ii) of the sizes stated in the invitation letter sent to the Artist by The Ayot St Lawrence Festival (“Invitation Letter”). No further items may be submitted (or displayed at the Art Show) unless agreed otherwise in writing by The Ayot St Lawrence Festival.
- Artists must not submit any previously exhibited artwork as Framed Art.
- All Framed Art must be ready to hang complete with wire or cord, which must be taut and fixed securely to D rings (taped over) situated at 1/3 of the height of the picture measured from the top of the frame. No clip frames please. Hanging will be undertaken by The Ayot St Lawrence Festival.
- Framed Art that is submitted by the Closing Date and accepted by The Ayot St Lawrence Festival will usually be included in the Art Show Catalogue and may feature on our website, in any printed material and on any social media platforms used as publicity for the Art Show. By submitting the Framed Art, the Artist shall be deemed to have consented to this.
- All Framed Art must be labelled on the back with: Artist’s name and address; title; Catalogue Number (supplied by The Ayot St Lawrence Art Show Committee); date and price.
Entering Unframed Art (including greeting cards)
‘Unframed Art’ means artwork that is not Framed Art and is therefore not intended to be hung. (NB art on canvas e.g. box canvas is considered Framed Art.) Unframed art may include unframed original paintings, limited edition original prints, and greeting cards; no digital or reproduction prints of any kind (with the exception of greeting cards). Note that a print is termed “original” if the artist has worked on the printing element themselves or has directly supervised the process. An entry fee and commission is payable on items displayed for sale – see below.
- Artists may submit up to 8 items of Unframed Art (not greeting cards) plus up to 4 batches of greeting cards (up to 20 greeting cards count as 1 batch, provided all cards in the batch have the same price). No further items may be submitted (or displayed at the Art Show) unless agreed otherwise in writing by The Ayot St Lawrence Festival.
- All Unframed Art must be suitable for display (but not for hanging), which includes being protected with an acetate film cover and having a suitably stiff backing. Display will be undertaken by the Ayot St Lawrence Art Show Committee in the Art Show unframed display stands.
- Unframed Art will not be included in the Art Show Catalogue but may feature on our website, in any printed material and on any social media platforms used as publicity for the Art Show. By submitting the Unframed Art, the Artist shall be deemed to have consented to this.
- All Unframed Art must be labelled on the back with: Artist’s name and address; title; Catalogue number (supplied by The Ayot St Lawrence Art Show Committee); date and price.
Delivery and removal of Framed and Unframed Art
- On Sunday 12th June 2022 between 2pm and 4pm Artists must deliver to the Art Show all Framed and Unframed Art that has been submitted and accepted.
- On Monday 20th June 2022 between 5pm and 7pm Artists must remove all Art that has not been sold or collected by purchasers.
- It is the responsibility of Artists to ensure timely delivery and removal (and onward delivery to purchasers as necessary).
- Purchasers of Art will be permitted to remove it from the Art Show on Monday 20th June 2022 between 11am and 4pm (or in exceptional circumstances only, during the Show); Artists must not allow it to be removed before then except with the prior approval of The Ayot St Lawrence Festival.
- The Ayot St Lawrence Festival may change the stated dates and times as it deems reasonably necessary at any time.
All Art – General
- All registrations must be made by Sunday 8th May 2022 (unless agreed otherwise by The Ayot St Lawrence Festival).
- Each Artist warrants that all Art submitted by him/her is owned by him/her, is his/her sole work and does not breach the intellectual property rights of any other person.
- The Ayot St Lawrence Festival has complete discretion over whether to permit Art that has been submitted by an Artist to be in the Art Show. The Ayot St Lawrence Festival reserves the right to reject any Art for any reason (whether relating to space, especially in the case of large Framed Art, suitability, or any other reason) and/or to invite any Artist to submit additional and/or alternative Art. Submission of Art for display does not guarantee that it will be displayed. All Art permitted to be displayed at the Art Show must be for sale at the Art Show. The Artist undertakes not to sell Art entered into the Art Show elsewhere prior to the Art Show and the Ayot St Lawrence Festival reserves the right to reject any alternative Art offered as a substitute.
- The Ayot St Lawrence Festival accepts no liability to Artists if the Art Show is cancelled for any reason.
- All Art remains at the Artist’s risk throughout the duration of the Art Show and at all other times. The Ayot St Lawrence Festival accepts no liability for loss or damage of Art, or any other property of the Artist or any other person, at any time.
- During the Art Show, Artists undertake to act in the best interests of the Art Show and, in particular, not to encourage or facilitate the purchase of Art displayed at the Art Show from other locations, at other times or via other means.
- By entering Art in the Art Show, the Artist gives their permission to The Ayot St Lawrence Festival to use images of the entered Art and any of the Artist’s biographical entry on the Ayot St Lawrence Art Show website, in any printed material and on any social media platforms used as publicity for the Art Show.
All Art – Entry Fees and Commission
- Each Artist shall pay a non-refundable entry fee per item of Art displayed at the Art Show as follows:
- Smaller Framed Art (maximum width / height of 20 inches (51 cm)) – £4 per item;
- Larger Framed Art (maximum width / height of 30 inches (76cm)) – £7 per item;
- Unframed Art – £2 per item;
- Original Limited Edition Prints – £2 per item;
- Greeting Cards – £2 per batch of 20 cards;
- Entry fees are payable on submission of the Artist’s entry form.
- Entry fees are payable into the following account, quoting the Artist’s name (surname and initials):
Account name: The Ayot St Lawrence Festival
Account number: 90130923
Sort Code: 20-92-54
- Entry fees will not be refunded if an item is subsequently withdrawn from the Art Show.
- The Ayot St Lawrence Festival is entitled to a commission of 25% of the sale priceon all sales made during the Art Show, of Art displayed at the Art Show. Each Artist shall ensure that all such sales of that Artist’s Art are processed by The Ayot St Lawrence Festival (as agent for the Artist) by The Ayot St Lawrence Festival’s chosen means. The Ayot St Lawrence Festival may deduct its commission, any card handling fees and any other sums payable by the Artist to The Ayot St Lawrence Festival directly from the proceeds of sale and will account to the Artist for the balance of such proceeds. Such balance will normally be paid into the bank account details of which were given by the Artist on his/her entry form. The Artist shall be responsible for any and all VAT and other taxes or levies payable in connection with sales.
- Any commissions arising as a result of communication between the Artist and commissioner during the Art Show, or afterwards as a result of the commissioner having seen the Artist’s work at the Art Show, will also be subject to a commission of 25% payable to the Ayot St Lawrence Festival within two weeks of payment being made to the Artist.
- Information relating to an Artist personally (including any sensitive personal data, as defined in The UK General Data Protection Regulation (UK GDPR)) – is referred to below as ‘personal data’. The Ayot St Lawrence Festival will only process an Artist’s personal data for legitimate purposes (including administrative, financial, legal, management and other purposes) and other purposes to which the Artist expressly agrees from time to time. Each Artist consents to The Ayot St Lawrence Festival processing his/her personal data on this basis, including but not limited to the transfer of such personal data to third parties if, in the view of The Ayot St Lawrence Festival, such transfer is required for the proper conduct of the The Ayot St Lawrence Festival’s affairs. This clause applies to personal data transferred or otherwise processed in any form, whether within or outside the European Economic Area and even where the country or territory in question does not maintain adequate data protection standards. Please note that The Ayot St Lawrence Festival may retain personal data for a reasonable period of time for any of the purposes set out above.